07/13/2022
Lanehaven Farms is a progressive seed corn, commercial grain, organic grain and hog farm based in Waterloo, Iowa.
We are hiring a part-time Executive Assistant / Office Manager. In this role, you will ensure an efficient and smooth day-to-day operation of the office and provide administrative support to the Lanehaven Farms organization. The position requires a dedicated, trustworthy and detail-oriented person with the desire and ability to provide exceptional results.
RESPONSIBILITIES:
Responsible for Office Management including routine to complex tasks:
• Order office supplies and research new deals and suppliers
• Maintain and improve a filing system
• Write and distribute emails and correspondence
• Answer and direct phone calls
• Provide general support to visitors
• Liaise with owners to handle requests and queries
• Update and maintain office policies and procedures
• Errands/shipping
• Office Environment - kitchen, plants, overall cleanliness
• Sort mail
• Shred/Recycle
• Manage keys
• Update website
• Operations Support - weigh harvest trucks
Assist with Human Resources including administering employee benefits & other programs:
• Health, dental, vision, life insurance
• 401K retirement plan
• Workers’ compensation
• Flexible reimbursements
• Quarterly drug testing
• Employee assistance program
• Annual training & compliance (CDL, Pesticide, PQA, etc.)
• Employee onboarding
• Plan meetings and events
Assist with Financial Data Entry and Reporting. Create and maintain reports and records needed to meet the business needs. This includes things like:
• Running payroll
• Business metrics and reports
• Employee Data (Personnel records, vacation / sick time)
• Compliance Data
• Financial Processing - accounts payables/receivables, property taxes, IRS documentation, credit applications and maintain vendor and key contacts
Proactively manage complex and fluid responsibilities and ad hoc projects (e.g. – Paperless office).
Ensure confidentiality on all matters.
QUALIFICATIONS:
• Excellent organizational, time management, prioritization and multi-tasking skills with an attention to detail and follow-up.
• A strong spirit of teamwork and customer service and a proven ability to cultivate and maintain positive working relationships with people inside and outside the organization.
• Maturity, professional demeanor, and personal discretion to interact with confidential information.
• Independent decision making and problem-solving skills with a process-improvement mindset and the ability to develop solutions in a logical and systematic way.
• Excellent oral and written communication skills.
• Desire and ability to work in a fast-paced environment, be flexible and adapt to change, and work under pressure to meet deadlines.
• Track record of exceptional achievement with a demonstrated desire and ability to proactively take on challenging work.
• Commitment to continuous learning.
• Strong Microsoft Office Suite skills (Outlook, Word, Excel and PowerPoint) required.
• Proven experience as an administrative assistant and/or office manager.
If you want to work with a growing and dynamic organization, please submit your resume.
